How To Reduce Operational COSTS (OPEX) 2023

Are you looking to reduce your company’s operational costs? If so, you’re in the right place! In this blog post, I’ll share some interesting tips on how you can reduce operational costs (OPEX).

I will cover everything from automating processes to outsourcing certain tasks. So, if you’re looking to save money and improve your company’s bottom line, read on!

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What are operational costs (OPEX)?

OPEX, or operational expenses, are the costs associated with running a business on a day-to-day basis. They can include everything from rent and utilities to employee salaries and benefits. Reducing your OPEX can help improve your bottom line and make your business more efficient.

So, the OPEX reduction meaning is to reduce the costs incurred while operating the business. Those are generally recurring costs necessary to maintain business operations.

Operational cost reduction strategies

Operational cost is one of the most important factors to consider when running a business. It can be the difference between a profitable business and one that is struggling to keep its head above water.

So, what are the best OPEX reduction strategies?

The best operational cost reduction strategy follows the following steps:

  1. Identifying areas to reduce operational cost
  2. Conduct a cost analysis for all areas of the business
  3. Prioritize areas for operational cost reduction
  4. Implement the necessary reductions of operational costs

This is how to cut costs sustainably. Now, let’s dive deeper into the first 3 steps of this OPEX reduction strategy, then I will give you some practical examples of how to reduce operational costs.

1. Identifying areas to reduce operational cost

OPEX cost reduction starts by identifying the areas where you need to intervene.

One way to identify areas to reduce operational cost is to look at your business’s financial statements. This will give you a good overview of where your money is being spent. You can then look for areas where you can cut costs or where you can increase efficiency to save money.

Another way to identify areas to reduce operational cost is to speak to your employees. They will be able to tell you where they think money is being wasted or where processes could be improved.

2. Conduct a cost analysis for all areas of the business

A cost analysis can be conducted in a number of ways, but one of the simplest is to create a spreadsheet that lists all of your expenses. Once you have all of your expenses listed, you can start to see where you can cut costs.

Examining all areas of the business is the first step to reducing operational costs. By identifying areas where money is being wasted, you can make changes to save money.

One area to focus on is streamlining processes. Are there any steps that could be eliminated or made more efficient? another area to focus on is waste. Are there any areas where materials are being wasted or unused?

By looking at all areas of the business, you can identify ways to lower operating costs and improve efficiency.

Finally, make sure that your prices are in line with your costs. If your prices are too high, you may be losing business. But if your prices are too low, you may be leaving money on the table.

3. Prioritize areas for operational cost reduction

Once you identified the most interesting operational cost reduction opportunities, it will be time to prioritize them.

One way to prioritize areas for reduction is to consider which costs are fixed and which are variable. Fixed costs, such as rent, are not typically impacted by changes in business activity. Variable costs, such as materials and labor, can be more easily controlled.

Another way to prioritize areas for reduction is to consider which costs are most impactful to the bottom line. For example, a 10% reduction in rent will have a much greater impact on profits than a 10% reduction in office supplies.

Finally, it is also important to consider which areas of the business are most likely to be impacted by cost reductions. For example, reducing costs in the manufacturing department may have a negative impact on production.

16 Ways to reduce operational cost

Here are 16 ways to reduce operational costs! Because reducing your OPEX can dramatically improve the efficiency and profitability of your business.

1. Automation

The first way to reduce operational costs is through automation. By automating certain processes, you can reduce the amount of time and money that is spent on manual tasks.

For example, you can use software to automate customer service tasks such as responding to customer inquiries and processing customer orders. You can also use automation to manage inventory and shipping.

2. Streamlining processes

One of the most effective ways to reduce operational costs is to streamline processes and eliminate unnecessary steps.

This can be done by analyzing your current process workflow and identifying areas where improvements can be made. Once you have identified areas for improvement, implement changes and track the results to see if there is a reduction in operational costs.

In practice, this can be done by eliminating unnecessary steps, as well as improving communication and coordination.

Eliminating unnecessary steps in a process can also save time and money. This can be done by streamlining communication and coordination, and by simplifying or automating tasks.

Improving communication and coordination can also save time and money. This can be done by using communication tools such as project management software, video conferencing, and instant messaging.

3. Eliminating waste

Eliminating waste is one of the best ways to reduce operational cost. There are many different types of waste that can occur in businesses, but some of the most common include:

  • Process waste – This is any waste that occurs during the production process. It can include things like excess materials, inefficient methods, or anything else that adds unnecessary cost or time to the production process.
  • Inventory waste – This is any waste that occurs as a result of excess inventory. This can include things like storage costs, inventory obsolescence, or anything else that adds unnecessary cost to the business.
  • People waste – This is any waste that occurs as a result of people not working to their full potential. This can include things like absenteeism, low productivity, or anything else that reduces the efficiency of the workforce.

There are many other types of waste that can occur in businesses, but these are some of the most common. By eliminating waste, businesses can reduce their operational costs significantly.

4. Negotiating with vendors and promoting competition

One of the best ways to reduce your operational costs is to negotiate with your suppliers. You should always be looking for ways to get a better price from your vendors, and this can be done by simply asking for a discount. Many times, vendors are willing to give you a better price if you are a loyal customer.

Another way to reduce your operational costs is to promote competition among your suppliers. If you have multiple vendors that you use, you can pit them against each other to get the best price. This can be done by requesting quotes from each vendor and then choosing the one that offers the best price.

How much can you save when negotiating with a supplier?

This really depends on the item, service, or software you are trying to negotiate. In my experience, the best way to gauge your potential savings is to check the prices offered to you by a competitor of your current supplier.

In some instances, you may be amazed by how much you could potentially reduce your operational cost by simply using this strategy!

For example, in my career, in some instances, I was able to reduce operational costs by up to about 90%! Simply by shopping around and then leveraging the potential alternatives during negotiations with all the potential suppliers.

Of course, shaving 90% off the current costs is very rare, however, depending on the type of product or service, and if the price was already negotiated down in the past. Just think about how much money you may be leaving on the table if you don’t try this operational cost-reduction strategy!

5. Reviewing insurance policies

As a business owner, it is important to regularly review your insurance policies to make sure they are still appropriate for your needs and to ensure that you are getting the best possible value for your money and eventually reducing your OPEX.

Here are five tips for reviewing your business insurance policies:

  • Review your policy limits – Make sure that the limits on your policy are adequate to cover your potential liabilities.
  • Review your deductibles – Consider increasing your deductibles in order to lower your premiums.
  • Review your coverage – Make sure that you are still adequately covered for all of your risks.
  • Compare rates – Get quotes from different insurance companies to ensure that you are getting the best rate.
  • Review your policy regularly – Insurance policies and needs can change over time, so it is important to review your policy on a regular basis.

6. Reducing energy consumption

There are a number of ways to reduce operational costs by reducing energy consumption.

For example, one way is to leverage green technologies and install energy-efficient lighting. This can be done by replacing old incandescent bulbs with newer, more energy-efficient options such as LED bulbs.

Another way to reduce energy consumption is to switch to renewable energy by installing solar panels or solar generators (just make sure to ask the right questions to the solar company beforehand). Solar energy has many benefits to the environment, but it can also lead to significant savings for your energy bills and increase home value! Of course, the CAPEX investment will be significant, but the long-term benefits will for sure make it worthwhile.

Finally, you can reduce energy consumption by making sure your building is well-insulated. This will reduce the amount of heat that escapes in the winter and the amount of heat that enters in the summer, both of which will save you money on your energy bills.

7. Promote remote work

In order to reduce operational costs, it is important to promote remote work.

This can be done by providing employees with the tools and resources they need to be productive when working from home.

Additionally, it is important to have clear communication and expectations with employees regarding remote work.

Finally, it is also beneficial to provide employees with incentives to work remotely.

8. Digital transformation

Digital transformation technologies can help reduce costs by automating processes and improving efficiency.

For example, things like cloud computing or automating customer data entry can reduce the need for manual data entry, which can save time and money. Digitizing paper-based processes can also help reduce costs by eliminating the need for paper and printing.

Moreover, offering personalized pricing based on usage, like for the drive safe and save and other P&C insurance policies, or offering smart chatbots as first line of customer support, can help to reduce your operational costs. This can also make the business more competitive on pricing and level of service.

In addition, the benefits of digital transformation go beyond the reduction of operational costs, in fact, those technologies have the potential to completely change the way the business operates.

9. Implement Industry 4.0

The benefits of Industry 4.0 include the potential to drastically reduce operational costs (OPEX) for manufacturers.

The fourth industrial revolution, or Industry 4.0, is the current trend of automation and data analytics in manufacturing technologies. It leverages a number of new technologies and approaches, such as the internet of things, additive manufacturing, and data analytics.

One way that Industry 4.0 can reduce OPEX is through the use of data analytics. By collecting and analyzing data from all aspects of the manufacturing process, manufacturers can easily identify inefficiencies and areas for improvement.

This data can then be used to make changes that reduce waste, improve quality, increase productivity, and reduce operational costs.

Another way that Industry 4.0 can reduce OPEX is through the use of additive manufacturing. Additive manufacturing (also known as 3D printing) is a process that allows for the creation of objects from digital files.

This technology can be used to create custom parts and products on demand, without the need for expensive tooling or long lead times. This can lead to significant reductions in inventory and storage costs.

Finally, the use of robots and other automated systems can help to reduce labor costs.

10. Outsource secondary activities

Outsourcing can help you reduce your operational costs in a number of ways:

By outsourcing activities that are not core to your business, you can focus your resources on your core competencies. This can lead to increased efficiency and effectiveness in your core operations, and ultimately, lower costs.

In addition, outsourcing can also help you take advantage of economies of scale, as well as access to specialized expertise and resources that may be unavailable or too costly to develop in-house.

There are a number of things to consider when outsourcing in order to reduce your operational costs.

  • Identify which activities are non-core to your business and would therefore be candidates for outsourcing.
  • Evaluate potential service providers to find one that is a good fit for your needs. When evaluating service providers, be sure to consider their cost, quality, and reliability.
  • Establish clear expectations and objectives for the outsourcing arrangement. This will help ensure that both parties are clear on what is to be delivered and help avoid misunderstandings or disagreements down the road.
  • Monitor the outsourcing arrangement on an ongoing basis.

11. Cancel unused subscriptions

Operational costs can easily spiral out of control if left unchecked. One of the things that have the tendency to sit there even if unused are subscriptions.

Cancel any subscriptions that are no longer being used. This may seem like a no-brainer, but it’s easy to let unused subscriptions continue month after month, year after year.

If you’re not using a service, there’s no reason to keep paying for it. So take a close look at your list of subscriptions and see if there are any that can be canceled. It could save you a significant amount of money over time.

12. Improve sustainability

There are many ways to reduce operational costs, but improving sustainability is one of the most effective.

Sustainability initiatives can not only improve the company’s reputation among the environmentally conscious consumer and attract more ESG investors, but they also help businesses save money! This is because sustainable development needs efficiency, and this can be achieved by reducing resource consumption, waste, and emissions.

In addition, sustainable business practices can help companies to build brand value and customer loyalty.

There are a number of ways to improve sustainability in business operations. One way is to reduce resource consumption and implement a circular economy. This can be done through initiatives such as recycling baled cardboard, using recycled materials, and using less water and energy.

Another way to reduce waste is to implement examples of sustainable development such as sustainable manufacturing and just-in-time production. These practices can be implemented thanks to industry 4.0 and can help businesses minimize waste and improve efficiency.

In addition, businesses can reduce emissions by limiting the use of fossil fuels and investing in renewable energy, using energy-efficient technologies, and offsetting emissions with carbon credits.

Finally, improving sustainability can help businesses improve their social and environmental performance, helping the company to fulfill it’s environmental responsibility duties.

13. Prefer online marketing

Online marketing is another tool that can be leveraged to reduce the operational costs of for the business.

Here are some benefits of online marketing:

  • Cost effective – Online marketing is much more cost effective than traditional marketing methods such as print, TV, or radio advertising. For example, after an initial investment, having a website and improving its ranking on Google by performing Search Engine Optimization (SEO), can help reduce your OPEX in the long run by giving you a constant flow of online visitors free of charge.
  • Targeted – You can target your online marketing campaigns to specific groups of people, making sure that your message is reaching the right people.
  • Measurable – With online marketing, you can easily track the results of your campaigns and see how effective they are.
  • Flexible – Online marketing is flexible, so you can easily change your campaigns to respond to the latest trends.

If you want to reduce your operational costs, switching to online marketing is a great way to do so.

14. Reduce business travel

Business travel can be a significant operational expense for many businesses. There are a number of ways to reduce the cost of business travel, such as:

  1. Review your travel policy regularly and update it as needed.
  2. Encourage employees to use video conferencing and other technologies to reduce the need for travel.
  3. Use travel management companies to get the best rates on travel and accommodations.
  4. Review your travel expenses regularly to identify areas where you can save money.
  5. Negotiate discounts with airlines, hotels, and other suppliers.
  6. Take advantage of loyalty programs and other discounts.
  7. Use public transportation when possible.
  8. Carpool or use ride-sharing services when traveling to meetings or events.
  9. Combine business and personal travel to save money.
  10. Plan your travel in advance to take advantage of discount rates.

By following these tips, you can reduce the cost of business travel and save your company some money.

15. Leverage internships

In order to reduce operational costs, many businesses leverage internships.

Internships provide a way for businesses to bring in workers at a lower cost while also providing them with the opportunity to learn new skills and build their resumes. This can be especially beneficial for businesses that are looking to reduce their workforce or have the capability to train interns in house.

16. Pay the bills before the deadline

Make sure you pay your bills before the deadline. This may seem like a no-brainer, but it’s amazing how many businesses let their bills pile up and then end up paying late fees.

Paying your bills on time will not only save you money in late fees, but it will also help you build a good relationship with your vendors. When vendors see that you’re prompt with your payments, they’re more likely to work with you to improve price and terms in the future.

If you’re having trouble staying on top of your bills, there are a few things you can do to make the process easier:

  • Set up automatic payments for all of your recurring bills. This way, you’ll never have to worry about forgetting to pay a bill.
  • Set up a system to track your bills. Having all of your bills in one place will make it easier to stay on top of them.
  • Make sure you have a budget readily available for your regular bills.

Why is it important to reduce operating costs?

There are a number of reasons why it is important to reduce OPEX. The benefits of reducing operating costs include:

  • It can free up funds that can be reinvested in other areas of the business.
  • Improve the business economic sustainability and profitability.
  • Increase cash flow.
  • Reduce the risk of business failure.

Operational cost savings are an important part of running a successful business. By taking steps to reduce costs, companies can improve their bottom line and their cash flow.


Operational costs can be a major drain on a company’s finances, but there are ways to reduce operational expenditure and improve your bottom line.

The most common ways to reduce operational costs include things such as streamlining your processes and making them more efficient, as well as outsourcing, automation, and negotiating better deals with your suppliers.

By taking some or all of the steps mentioned in this article, you can reduce your operational costs and improve your company’s financial health, giving it a brighter future!

About The AuthorSimon
Hey there! I'm Simon, an entrepreneur and engineer with 15+ years turning ideas into reality, including senior roles in the automotive industry. Drawing from my expertise, I write insightful guides empowering readers to transform their lifestyles through efficiency, innovation and green tech. From renewable energy to hybrid and electric vehicles, sustainable living to gardening, boating to RVing - I cover it all! I aim at helping readers embrace emerging tech to find new, sustainable solutions.

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